Careers

Grants & Internal Controls Manager

Responsible for the accounting of all grants including budgeting, reporting, compliance and audit.  Ensures that proper cash procedures exist and are being followed. 

ESSENTIAL JOB FUNCTIONS
•    Coordinate grant tracking procedures with Development and Program Staff ensure that adequate records and audit trails are maintained.
•    Oversees accuracy of grant accounting and reporting of approximately 100 grants
•    Interpret and apply funding regulations to ensure that all policies and procedures and Federal procurement and contracting requirements are met. This would cover direct grant expenses, matching funds, and subcontracted activities.
•    Manage and maintain on-site review schedule for all grants to ensure compliance with grant requirements and audit standards.   
•    Manage and maintain a detailed grant schedule that will follow all grants from proposal to completion.
•    Responsible for recording pledge receivables and maintaining the accuracy of internal grant and pledge reports
•    Monitor and report on grant activity in compliance with OMB Circular A-133, and prepare required reports for annual financial audit.
•    Prepare all necessary grant reports for management, donors, government agencies, etc.
•    Responsible for development and implementation of cash procedures for all events and concessions
•    Manage and oversee periodic control audits to ensure set cash procedures are being followed
•    Ensures the accuracy of the safe balance and performs periodic audit counts
•    Assist with other accounting duties as needed. 
 

KNOWLEDGE, SKILLS & ABILITIES
•    Comprehensive knowledge of manual and automated accounting systems; Microsoft Dynamics GP, IBM Cognos, and Raiser’s Edge preferred
•    Strong computer desktop skills required.  Advanced Microsoft Excel skills (i.e.,macros, pivot tables, etc.) preferred
•    Well-developed problem solving and financial analysis capabilities
•    Must be detail oriented, capable of handling multiple tasks, and be able to work independently and as part of a team
•    Strong communication skills, written and verbal
•    Ability to work under tight schedules, prioritize effectively and meet deadlines
•    Well-developed interpersonal skills. Ability to get along well with diverse personalities – tactful, mature, flexible
•    Ability to interact courteously and respectfully with supervisors, fellow employees, volunteers, zoo visitors and general public

EDUCATION REQUIREMENTS
Bachelor’s degree in Finance, Accounting, or Business Administration with a specialization in Accounting, required.

EXPERIENCE REQUIREMENTS
A minimum of two years of nonprofit accounting experience gained through increasingly responsible positions.  Grant compliance experience in a non profit environment preferred. Familiarity with OMB circulars A122, A110, and A133, as well as experience with an A133 audit preferred.

PHYSICAL REQUIREMENTS
Ability to work at computer for long periods of time
Ability to work in open office environment
Ability to traverse zoo grounds

ADDITIONAL REQUIREMENTS
Available to work special events that may occur outside of regular work schedule, including evenings, weekends or holidays, as assigned.
 

Guest Service Concessions

Provide professional and courteous service to guests and operate seasonal concessions.

ESSENTIAL JOB FUNCTIONS

• Greets all guests in a welcoming and courteous manner.
• Open and close concessions including completing operational checklists and forms, selling services, cash handling, operating equipment and balancing banks.
• Perform in an usher role for special events
• Maintain order and tidiness of the work area which includes cleaning duties.
• Is knowledgeable of concession operations.
• Through cross training, be able to work at all concession areas.
• Adhere to dress code.
• Maintain the Seven Guidelines to Great Guest Service.

ADDITIONAL RESPONSIBILITIES
• Accept directions during safety drills and emergency situations.
• Other duties as assigned

KNOWLEDGE, SKILLS & ABILITIES
• Posses a pleasant, service-oriented and enthusiastic personality.
• Excellent communication skills.
• Excellent organizational skills.
• Ability to quickly and accurately operate cash register or PC.
• Ability to perform numerical detail work with speed and accuracy.
• Ability to work independently
• Ability to handle multiple work assignments.
• Ability to interact courteously and respectfully with supervisors, fellow employees, volunteers, guests and general public.

EDUCATION REQUIREMENTS
High School degree (or equivalent)

EXPERIENCE REQUIREMENTS
One-year cash handling experience preferred
NOTE: A comparable combination of education, experience or training that would provide the level of knowledge, skills and ability required may qualify an individual

PHYSICAL REQUIREMENTS
Ability to work alone for long periods
Ability to remain on feet for long periods of time
Ability to traverse zoo grounds
Ability to work in small, confined space
Ability to work in all weather conditions
Ability to work with mild cleaning supplies
Ability to do light lifting of boxed merchandise

ADDITIONAL REQUIREMENTS
Available to work all necessary hours, including weekends, holidays, special events and all shifts.

Development Events Coordinator

ESSENTIAL JOB FUNCTIONS
•    Work with the Development Department staff to execute and assist with the planning of all donor cultivation events, such as the Annual Meeting, donor dinners, cocktail receptions, meetings, etc.
•    Implement the internal logistical support of Zoo Ball, the zoo’s largest fundraiser.  Working with the Women’s Board, the Women’s Board Coordinator, and internal and external vendors work to secure all logistical preparations as necessary.
•    Work with the Auxiliary Board and the Auxiliary Board Coordinator to assist with the planning of and execute all fundraising events (approx. 3 per year), including Zoo-ologie and Spooky Zoo.
•    Work with the Women’s Board Coordinator and the Auxiliary Board Coordinator to assist with the planning and implementation of all General Meetings (8 per year).
•    Execute logistics for Board of Trustees meetings and activities.
•    Assist with and attend Board of Trustee activities as required.
•    Maintain relationships with internal and external vendors working on zoo grounds.
•    Maintain development events budget and invoicing records.
•    Perform various tasks and other duties as assigned.
 

KNOWLEDGE, SKILLS & ABILITIES
•    Must have strong communication and interpersonal skills.
•    Exceptional organizational skills are vital.
•    Experience with Microsoft Office and expertise with word processing, spread sheet and database software.  Experience with Raiser’s Edge a plus.
•    Experience with the budgeting process is essential.
•    Ability to interact courteously and respectfully with supervisors, fellow employees, volunteers, zoo visitors and general public.
•    Ability to initiate and maintain relationships with key internal and external constituencies.
•    Candidate should thrive in a fast-paced, demanding environment.


EDUCATION REQUIREMENTS
Bachelor’s degree preferred.

EXPERIENCE REQUIREMENTS
Prefer three years related experience, particularly in a fundraising and event planning environment.


PHYSICAL REQUIREMENTS
Ability to remain on feet for long periods of time
Ability to operate and safely drive electric carts
Ability to work in all weather conditions
Ability to lift and move boxes and parcels of up to 45 lbs

ADDITIONAL REQUIREMENTS
Available to work evenings and weekends as necessary
 

Director of Annual Giving

With the Senior Director of Annual Giving, manage a multi-level Annual Giving program, including oversight, solicitation, expansion, cultivation and stewardship of donor clubs and donor club members. As a frontline fundraiser, identify, evaluate, and cultivate prospective donors; increase awareness of the zoo’s activities and giving opportunities through donor tours and meetings, special events and publications.

ESSENTIAL JOB FUNCTIONS

 

  • Actively manage a portfolio of donors and prospects. Identify, qualify, cultivate, solicit and steward donors and prospects to meet or exceed assigned revenue targets. Utilize in-person visits and other contacts to develop and enhance relationships and move donors to higher levels of engagement and giving.

  • Solicit individual contributions to the Annual Fund, including upgrade appeals and renewal efforts to donors of $365 or more.

  • Develop and maintain relationships with top donors. Work in a team-based environment to implement the full range of annual giving programs necessary to increase the number of donors and their giving levels. Steward existing and prospective donors.

  • Manage Lincoln Park Zoo Donor Club leadership giving program. Regularly assess program benefits to ensure its potential is maximized and ensure donors are aware of all aspects of the program.

  • Assist Donor Relations team to plan recognition, stewardship and cultivation events for various donor club members and prospects, as needed. Incorporate loyalty scores into recognition program/events, as appropriate.

  • Regularly review and update Annual Fund communications, including solicitations, acknowledgements, brochures and donor newsletters.

  • Assist Senior Director of Annual Giving to develop annual plan for fundraising, including setting quantitative and qualitative annual goals. Help with preparation, review, and annual update of long-range plan, including performance goals and objectives to meet fundraising budget. Assist with analyses of Annual Giving efforts.

  • Additional duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

 

  • Strong knowledge of best-in-class Annual Fund practices, including a wide range of experience in unrestricted Annual Fund and donor club development activities. Targeted marketing and segmentation a plus.

  • Proven track record in successfully meeting fundraising goals.

  • Excellent writing, oral and interpersonal skills. Articulate and enthusiastic representative of the zoo for its members and donors, zoo visitors and fellow employees.

  • Ability to work both independently and collaboratively with multiple internal and external constituents in a dynamic environment.

  • Well-developed interpersonal skills. Ability to interact with diverse groups. Ability to interact courteously and respectfully with all.

  • High proficiency in Word, Excel and Raiser’s Edge; demonstrated ability to learn new computer software.

  • Excellent project management, organization and problem-solving skills. Able to work on multiple projects simultaneously and meet short deadlines. Highly organized with acute attention to detail.

  • Knowledge of Chicago’s philanthropic community

 

 

EDUCATION REQUIREMENTS

 

Bachelor’s Degree

 

 

EXPERIENCE REQUIREMENTS

 

Minimum five years of professional experience preferred, with progressively responsible experience in Development, or commensurate experience in multi-departmental and matrixed organization.

 

 

PHYSICAL REQUIREMENTS

 

  • Ability to work at computer for long periods of time.

  • Ability to enthusiastically address audiences of varying sizes.

  • Ability to traverse the zoo grounds in all conditions.

 

 

ADDITIONAL REQUIREMENTS

 

Available to work an extended schedule, including weekends, early mornings, evenings and holidays.